Home | About Us | Contact Us


Koi Forum - Koi-Bito Magazine straight from Japan
Results 1 to 8 of 8

Thread: AKCA Insurance Alert . . .

  1. #1
    Honmei KoiCop's Avatar
    Join Date
    May 2005
    Location
    Southern California
    Posts
    3,774

    AKCA Insurance Alert . . .

    Last year our insurance carrier (Hartford) dropped Special Event liability insurance coverage for member clubs from our AKCA General Liability Insurance Policy.

    Having to shop for replacement liability insurance for Special Events at the club level wasn’t just a hassle – the high premiums sometimes sucked the profit right out of a club’s fund raising events.

    Some clubs were even forced to cancel planned events rather than pay the unexpectedly high costs for their Special Event insurance.

    Good News!

    We’ve found a new carrier and the AKCA has been able to leverage our size into a Tiered General Liability Plan that provides the flexibility your club requires to obtain the liability coverage your club needs at a cost your club can afford.

    So if all your club needs is liability insurance for regular club meetings (and the occasional booth at the County Fair, Garden Center or Cherry Blossom Festival to distribute educational material and recruit new members) you’re already enrolled in our Basic coverage! You don’t need to fill anything out or pay any additional fees – it’s a benefit that’s already included in your club’s annual dues.

    But if your club needs Special Event liability insurance for the likes of Koi Shows, Pond Tours or Koi & Equipment Auctions, for an annual fee of only $125 you can now obtain our Premium level coverage – and this will insure ALL your club’s Special Events for the rest of the fiscal year! This includes obtaining ACORD Liability Certificates from our Insurance Broker if your event venue requires one.

    Please make sure your club's event planners see the AKCA’s Premium Level Enrollment form for details at Welcome To The Associated Koi Clubs of America

    Thank you.

    Brenda Chandler, AKCA Risk Manager
    Don Chandler
    Member: AKCA, ZNA, KoiUSA

  2. #2
    Jumbo HenryC's Avatar
    Join Date
    Dec 2003
    Location
    Orlando, FL
    Posts
    590
    Thank you to Brenda for finding a new insurance option for Koi shows. The $125 is a good bit cheaper than the policy CFKS had to purchase this last year when the AKCA stopped providing coverage. I do have a question. There is the following requirement put on the club/show in order to take advantage of the insurance:

    Must agree to use the AKCA’s Vendor Waiver of Liability (if applicable), to post signs cautioning re: water spillage, to post signs cautioning against touching or feeding the fish

    If I read it right, the AKCA Vendor Waiver of Liability requires the show vendors to release the AKCA and the sponsoring club from any and all liability, claims, demands, actions, and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be caused by vendor negligence or resulting from vendor created hazard while participating in this event or upon the premises where the activities (event) are being held regardless of whether such loss is caused by vendor negligence or regardless of whether such liability arises in tort, contract, strict liability, or to the fullest extent allowed by law. The vendor must also idemnify and hold harmless the AKCA and the club sponsoring the show from any loss, liability, damage, or costs, including court costs and attorney’s fees that the AKCA and/or its club(s) may incur, due to vendor’s participation in said activity. The vendors are also requested to provide when possible a Certificate of Liability Insurance naming the AKCA and its club(s) as Additional Insured for this event.

    In our experience, it is hard to get all the vendors to actually fill out our vendor registration form. Getting all the vendors to sign the waiver is not likely (even if they are willing) much less get them to provide a Certificate of Liability Insurance. In order to use this new insurance option, do we have to turn away any vendor that does not sign the waiver and provide the requested certificate? If the show accepts a vendor that does not sign the waiver will the club forfeit any benefits should something happen?
    Henry

    Orlando, FL

  3. #3
    Honmei KoiCop's Avatar
    Join Date
    May 2005
    Location
    Southern California
    Posts
    3,774
    Quote Originally Posted by HenryC View Post
    In our experience, it is hard to get all the vendors to actually fill out our vendor registration form. Getting all the vendors to sign the waiver is not likely (even if they are willing) much less get them to provide a Certificate of Liability Insurance. In order to use this new insurance option, do we have to turn away any vendor that does not sign the waiver and provide the requested certificate? If the show accepts a vendor that does not sign the waiver will the club forfeit any benefits should something happen?
    Thanks, Henry.

    It was our Insurance Committee’s top priority to find a carrier willing to write this policy to replace the Hartford coverage they revoked shortly after a claim was made against the AKCA. Because we didn’t have a mandatory Vendor Waiver and Hold Harmless Agreement in place at our koi shows back then, the entire network of 100+ AKCA clubs has paid the price for not having limited that exposure in the first place.

    Now that we’ve gotten the coverage our clubs need at a price they can afford, our top priority is to help see that we don’t lose it again! To that end, we worked with our Insurance Broker and our Carrier to mitigate needless exposure. The mandatory Vendor W & HHA helps to accomplish that goal (with what we believe is only a minimal intrusion on a local club’s ability to do things their way).

    During the last year, many AKCA clubs have implemented Vendor W & HHAs of their own volition.

    Furthermore, some venues require that vendors provide a Certificate of Liability Insurance naming them as an additional insured; the AKCA is only requesting that we be added as an additional insured (when possible).

    So to recap, the Vendor W & HHA is required, the Vendor Certificate of Liability is optional and club participation in this program is strictly voluntary.

    As for your question about whether a club not following the rules would still receive benefits, let’s just hope that never happens. We wouldn’t want one club’s carelessness to put everyone’s benefits in jeopardy.

    Sincerely,
    Brenda Chandler
    Risk Manager, AKCA
    Don Chandler
    Member: AKCA, ZNA, KoiUSA

  4. #4
    Jumbo HenryC's Avatar
    Join Date
    Dec 2003
    Location
    Orlando, FL
    Posts
    590
    Quote Originally Posted by KoiCop View Post
    As for your question about whether a club not following the rules would still receive benefits, let’s just hope that never happens. We wouldn’t want one club’s carelessness to put everyone’s benefits in jeopardy.
    My concern is with the large number of vendors we have at our show, there will be some that will refuse to sign as they see it as taking on more risk themself and others that will just never get around to signing (like I said, some never get around to filling out the registration forms as they are use to Koi shows being flexible, as long as they send their check the show lets them set up shop). So in order to use the new insurance option, we would be forced to turn those vendors away. Turning just one vendor away would cost us more than the new insurance option saves us.

    I guess we will need to poll our vendors to determine if 100% of them are willing to sign the form and will promise to sign and return the form well ahead of the show.
    Henry

    Orlando, FL

  5. #5
    Jumbo HenryC's Avatar
    Join Date
    Dec 2003
    Location
    Orlando, FL
    Posts
    590
    Quote Originally Posted by KoiCop View Post
    Furthermore, some venues require that vendors provide a Certificate of Liability Insurance naming them as an additional insured; the AKCA is only requesting that we be added as an additional insured (when possible).
    In my experience as show chairman, the venue does not ask the show vendors to provide a Certificate, the venue asks the Koi show/club to provide a Certificate adding the venue to the show insurance. In the past we would send a request into AKCA to get a Certificate. The venue contract is with the Koi show/club not with the individual show vendors.
    Henry

    Orlando, FL

  6. #6
    Jumbo HenryC's Avatar
    Join Date
    Dec 2003
    Location
    Orlando, FL
    Posts
    590
    We got some preliminary results from polling our vendors. As I suspected, not all vendors are willing to sign the AKCA’s Vendor Waiver of Liability so our show cannot take advantage of the new insurance offer.
    Henry

    Orlando, FL

  7. #7
    Honmei KoiCop's Avatar
    Join Date
    May 2005
    Location
    Southern California
    Posts
    3,774
    Hello Henry,

    Sorry for the delay getting back to you. We had a very busy weekend.

    Quote Originally Posted by HenryC View Post
    We got some preliminary results from polling our vendors. As I suspected, not all vendors are willing to sign the AKCA’s Vendor Waiver of Liability so our show cannot take advantage of the new insurance offer.
    Understood. The AKCA knows that every club must do its own cost/benefit comparison before deciding on what’s best for them. That’s why we didn’t push a ‘one-size fits all’ liability insurance plan for our 100 or so clubs.

    To start with, not every club puts on the same mix of events to be covered for our one low fee (shows, pond tours, auctions, etc.). The bottom line is that each club must make their own decisions on how to stay protected while minimizing risk and maximizing return on investment.

    As far as the Vendor W & HHA is concerned, I just want to make sure everyone understands that it’s only an attempt to make vendors responsible for injuries due to their own negligence (a reasonable thing from a risk management standpoint). After all, if a vendor gets careless with water and electricity, suffers a serious shock and a claim is settled against the AKCA’s policy, we can all expect to pay more (maybe a great deal more) next year for the same coverage – if we can get it at all.

    And to be perfectly fair, it needs to be pointed out this waiver wouldn’t absolve the AKCA or its club(s) from liability for injuries to vendors directly caused by the organizations’ own negligence (as opposed to the vendors’ negligence).

    Quote Originally Posted by HenryC View Post
    In my experience as show chairman, the venue does not ask the show vendors to provide a Certificate, the venue asks the Koi show/club to provide a Certificate adding the venue to the show insurance. In the past we would send a request into AKCA to get a Certificate. The venue contract is with the Koi show/club not with the individual show vendors.
    I’m sure that was universally true before Hartford revoked our Special Event coverage last spring. In fact, risk management techniques were fairly uniform from club to club and show to show back then.

    But with our clubs going out on the open market seeking their own liability insurance policies, they’ve been encountering new insurance agents, brokers and carriers. Along the way, they’ve been adding new risk management techniques to their portfolios. After all, additional protection is a good thing to have - especially when it’s free.

    Since then, some of our clubs have begun requiring Vendor W & HHAs. In these cases, our form will merely replace the one they’ve already been using.

    Since then, some of our clubs have begun requiring that vendors have their own liability insurance policies in place and they must show proof of same before being allowed to vend at these shows.

    Finally, one club we’re currently working with not only has that requirement, but their venue insists that the venue be placed on the vendor’s policy as an additional insured. In this case, we’ve asked to piggyback on the vendor’s policies as additional insureds, too! After all: It can’t hurt to ask.

    These are just some of the ways our AKCA clubs have been managing the risk exposure at their koi shows posed by exhibitors and vendors (and their wares). Clubs nowadays are using a real smorgasbord of memberships, releases, indemnification clauses, participant waivers & hold harmless agreements, liability insurance & additional insured endorsements, as well as other types of disclaimers. Just learning the language and legal reasoning governing these tools and techniques can be intimidating unless one is an attorney or insurance professional.

    In fact, the diversity of techniques we’ve encountered has made a good primer for non-profit risk managers essential and, yes, we found a great one if you’re interested.

    Furthermore, we’ve collected concrete examples (right off the net) that our clubs have been using to limit their exposure at koi shows and, yes, we’ll share those examples if anyone wants to see and compare.

    Sincerely, Brenda Chandler
    Risk Manager, AKCA
    Don Chandler
    Member: AKCA, ZNA, KoiUSA

  8. #8
    Daihonmei MikeM's Avatar
    Join Date
    Dec 2003
    Location
    Orlando, Florida
    Posts
    11,295
    The new insurance benefit is very good for AKCA clubs. All benefit from having the basic coverage. That alone pays for the minor cost of a club becoming a member of AKCA. Getting the word out to folks so they understand what AKCA has done is not so easy. The basic message should not get lost in discussion about the special event coverage being made available.

    The special event coverage is a great benefit, too; and the cost is very modest. The vendor waiver adds a hurdle for those with shows who rely on a large number of vendors, but it should not be a big deal for those who have a limited number of vendors. Like Henry said, when you are dealing with a large number of people, there is always going to be one who does not go along. Most clubs around the U.S. do not hold shows, but do have other special events without vendors. For them, the coverage is great at a small cost and no hassles.

    I hope the word gets out and around so clubs around the country understand what AKCA has done for them.

Similar Threads

  1. KHV Alert
    By MikeM in forum Main Forum
    Replies: 12
    Last Post: 05-10-, 09:14 AM
  2. Change in AKCA Insurance coverage policy
    By dinh in forum Main Forum
    Replies: 20
    Last Post: 07-19-2010, 05:35 PM
  3. Another Virus Alert!!!!!!!!!!!!!!!!!!!!!!!!
    By Rod L. in forum Main Forum
    Replies: 1
    Last Post: 01-29-2004, 06:07 PM

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •  
Articles - Sitemap - FAQs and Rules

KB Footer Graphic
Straight from Japan... For the serious hobbyist!
All content and images copyright of: Koi-bito.com